When we’re working on print or digital documents we usually send proofs as PDFs. It’s a great way to share the work with our clients for review. But what’s the best way to send us feedback?
Read on for our guide on how to mark up a PDF.
When you open a PDF in Adobe Acrobat you can use a handful of commenting tools to ask your designer to make changes. We call this ‘marking up’. When you send the PDF back, we get a checklist of amendments. And we can work through it one at a time. This makes sure we take care of all your updates. It’s useful, quick and easy.
But it’s important to use the tools correctly. If you don’t, you risk delay and miscommunication.
We hope you find this guide helpful. Why not bookmark it as a useful reference?
When you open your PDF in Acrobat you’ll see a panel of tools on the right. If you don’t see it, you can make it visible. Go to the menu at the top of the screen and select View > Show/Hide > Tools Pane.
Click on the Comment button in this panel.
This will make another row of tools appear above your PDF display. There are over a dozen, but don’t worry. You only need the first six to mark up most PDFs.
The first tool is the Sticky Note. This tool is for general comments.
The next tool is the Highlighter. This is for general comments about particular bits of text.
The next tool is the Underline tool. It works in the same way as the Highlighter. But you might prefer it for larger areas of text.
The next tool is the Strikethrough tool. Use this to mark the text you want us to delete.
The next tool is the Replace Text tool. Use this to mark text you want us to change.
The next tool is the Insert Text tool. Use this to ask us to add new text.
When you’ve finished your mark ups, you can close the PDF. But don’t forget to save it first. If you want to save it with a different file name, use the top menu to select File > Save As… Then you can email it back to us and we’ll take care of your amendments.
So there you have it. The foolproof guide on how to mark up a PDF. Remember, marking up your PDF as above will help your project run smoothly. Let us know if you have any questions. We’re always happy to help.