Sustainable Procurement Policy.

Policy Statement

Toast Design Consultancy Limited recognises that our procurement decisions have a direct impact on our local and global environment, economies, and societies. Therefore, we are committed to integrating sustainability into all aspects of our procurement processes and decisions to promote positive environmental, social, and economic outcomes.

Purpose

The purpose of this policy is to establish the principles and standards that will guide Toast Design Consultancy Limited in making procurement decisions that are environmentally sound, socially responsible, and economically viable over the long term.

Scope

This policy applies to all procurement and contracting processes at Toast Design Consultancy Limited, including purchasing goods and services, selecting vendors and contractors, and managing contracts.

Principles

1. Efficiency and Waste Minimisation: Prioritise the procurement of products and services that demonstrate efficiency in the use of energy, water, and materials. Actively seek to reduce waste and promote recycling and reuse.
2. Environmental Protection: Select products and services that have a reduced environmental impact during their lifecycle—from production to disposal.
3. Social Responsibility: Ensure that suppliers and contractors adhere to ethical labour practices, respect human rights, and contribute positively to their communities.
4. Economic Viability: Ensure that procurement decisions are cost-effective in the long-term, considering lifecycle costs and the benefits of reducing environmental and social impacts.
5. Local Sourcing: Where possible, source from local suppliers to reduce carbon footprint associated with transportation and to support the local economy.
6. Supplier Diversity: Encourage diversity among suppliers, including small businesses, minority-owned businesses, and women’s enterprises.

Policy Guidelines

1. Sustainable Procurement Practices:
   • Incorporate sustainability criteria into tender documents and procurement evaluation processes.
   • Promote the use of eco-labelled or certified products that have been recognised by credible third-party organisations.
   • Prioritise the purchase of energy-efficient equipment and appliances.
   • Engage in fair trade practices by ensuring suppliers are paid a fair price for their goods and services.
2. Supplier Engagement:
   • Work with suppliers to understand the environmental and social impacts of their products and services.
   • Encourage suppliers to adopt sustainable practices and to continuously improve their performance.
   • Establish clear expectations for suppliers regarding sustainability and monitor their compliance.
3. Staff Awareness and Training:
   • Provide training for all staff involved in procurement to understand and implement this policy effectively.
   • Encourage staff to identify opportunities for sustainable procurement.
4. Monitoring and Reporting:
   • Regularly review and report on the implementation of this policy and the outcomes achieved.
   • Adjust procurement practices as necessary to improve sustainability performance.

Implementation and Review

This policy will be reviewed annually to ensure it remains aligned with current sustainability best practices and legal requirements. Feedback from stakeholders, including employees, suppliers, and clients, is welcome to support the continuous improvement of our procurement practices.